What is included
- ✓Operated through natural conversation
- ✓Appointments, tasks and information in one place
- ✓Human handover when context or empathy matters
KLARFRAMEAI automation platform · More qualified customer conversations
AI Meeting Concierge
An AI assistant for intelligent scheduling and professional customer care. It saves time, handles research and prioritisation and makes room for more qualified customer conversations.
Ideal for
- ◆Leadership teams
- ◆Sales and consulting
- ◆High-volume service teams
In short
The AI Meeting Concierge is a personal AI assistant by Klarframe for leadership teams, sales and consulting, and teams handling many requests. It takes care of intelligent scheduling and professional customer care, saves your team time and makes room for more qualified customer conversations. The Concierge helps with scheduling, research, prioritisation and the next important action through natural conversation instead of complex interfaces. Appointments, tasks and information come together in one place. When context or empathy matters, the Concierge hands over to a person. Klarframe connects it to the tools you already use, such as calendar, email and CRM.
How it works
- 01
Define tasks and boundaries
Klarframe agrees with you what the Concierge is responsible for, such as preparing meetings, researching information or prioritising requests, and when a person should take over.
- 02
Connect existing tools
The Concierge is connected to the systems where your work already happens, for example calendar, email, CRM, Notion or Slack. Existing tools are connected, not replaced.
- 03
Work in conversation
You or your team talk or write to the Concierge as you would to an assistant. It summarises information, suggests next steps and keeps appointments and tasks in one place.
- 04
Hand over and keep improving
Where judgement or empathy is needed, the Concierge hands over to a person. Klarframe continues to refine the assistant based on usage and your feedback.
Use cases
Executive with a full calendar
A managing director can ask for the key facts about a counterpart before a client meeting, review open tasks and get a summary of the day’s priorities in one conversation, without switching between several applications.
Sales and consulting
A consultant can dictate next steps after a call. The Concierge records them, suggests follow-up appointments and helps make sure commitments do not get lost between email, notes and CRM.
Team handling many requests
A service team can let the Concierge pre-sort and prioritise incoming requests. Simple questions are answered directly, while sensitive or complex cases go to the right person with context attached.
Connects with
- Calendar
- Common CRM systems
- Notion
- Slack
- Webhooks and APIs
One-time setup plus monthly operation. Your regional Klarframe partner prepares an individual proposal based on scope.
Data protection & AI transparency
The AI Meeting Concierge is implemented GDPR-compliant, with EU hosting, a data processing agreement and documented data flows. The scope of processing and retention is agreed per project. In line with Article 50 of the EU AI Act, users are told that they are talking to an AI; for voice use, microphone permission and the privacy information on conversation data and transcripts apply.
EU AI Act →Frequently asked questions
What is an AI Meeting Concierge?
An AI Meeting Concierge is a personal AI assistant that supports leaders and teams with scheduling, research, prioritisation and next steps. Klarframe builds it as a conversational partner: you talk or write naturally, and the Concierge brings appointments, tasks and information together in one place.
Does the AI concierge replace a human assistant?
No. The AI Meeting Concierge takes on recurring work such as preparation, research and sorting. When context, judgement or empathy are needed, it deliberately hands over to a person. The aim is to relieve the team, not to replace people.
Which systems does the Concierge work with?
The AI Meeting Concierge connects to the tools your company already uses, for example calendar, email, CRM, Notion or Slack. Klarframe defines the connected systems during the project, and existing tools do not need to be replaced.
Can I try the Executive Concierge first?
Yes. A public demo at concierge.klarframe.com lets you experience the Concierge in a live dialogue. Voice conversation requires microphone permission and a stable connection. The demo does not show real customer data.
Which languages does the Concierge speak?
The AI Meeting Concierge works in German, English, Spanish and Italian as standard, with further languages on request. Rollout follows a one-time setup plus a monthly fee, with an individual quote from the regional Klarframe partner.