What is included
- ✓Transcript and structured summary
- ✓Decisions, tasks and owners
- ✓Automated follow-up and handover
KLARFRAMEAI automation platform · Turn conversations into next steps
Meeting Agents
Meeting agents transcribe conversations, identify decisions and turn tasks into usable follow-up.
Ideal for
- ◆Sales
- ◆Project teams
- ◆Meetings with many participants
In short
A meeting agent is an AI assistant that records, transcribes and structures meetings into usable minutes. The Klarframe Meeting Agent identifies decisions, action items and owners, summarises the conversation clearly and turns the results into follow-up, for example a task, an email or an entry in your existing tools. A memory for decisions and commitments keeps agreements from earlier meetings visible. Klarframe handles setup and further development of the meeting agent, right through to customising it for your workflows, and works with you as an equal partner. Your regional partner is happy to explain the approach and details.
How it works
- 01
Define the workflow
In a first conversation you decide with Klarframe which meetings are analysed, how the minutes should be structured and where tasks and summaries should go, for example your CRM, Notion or a Slack channel.
- 02
Record and transcribe
The meeting agent records the conversation and produces a transcript. Participants are told in advance that an AI is recording and analysing the meeting.
- 03
Structure the outcome
The transcript becomes a summary, a list of decisions and action items with owners. Open points and commitments are stored so they resurface in the next meeting.
- 04
Automate follow-up
Results are passed on automatically: as a follow-up email, a task in the relevant system or a handover to another team. Klarframe refines templates and rules while the system is in use.
Use cases
Sales
A sales team can receive an automatic summary after every customer call, covering needs, objections and next steps. The results are stored in the CRM in a structured way, and the follow-up email to the prospect is already drafted.
Project teams
A project team can have its weekly check-ins analysed: decisions, tasks and owners are clear as soon as the meeting ends, and commitments from earlier sessions can be found again through the decision memory.
Meetings with many participants
In larger rounds such as leadership meetings or partner calls, the meeting agent can record who committed to what. People who could not attend receive a readable summary instead of a long transcript.
Connects with
- Zoom meetings
- Common CRM systems
- Calendar
- Notion
- Slack
- Webhooks and APIs
One-time setup plus monthly operation. Your regional Klarframe partner prepares an individual proposal based on scope.
Data protection & AI transparency
Klarframe meeting agents are operated in line with the GDPR: EU hosting, a data processing agreement and documented data flows. Which data is stored and how long transcripts are kept is agreed for each project. Participants should know before the meeting starts that an AI is recording and analysing it; Klarframe discloses AI interactions in line with the transparency obligations of the EU AI Act (Art. 50).
EU AI Act →Frequently asked questions
What does an AI meeting assistant do?
An AI meeting assistant records meetings, creates a transcript and summarises the content in a structured way. The Klarframe Meeting Agent goes further: it identifies decisions, action items and owners and passes them to your tools automatically, for example as a task, a CRM entry or a follow-up email.
Does the Klarframe Meeting Agent work with Zoom?
Yes, the Klarframe Meeting Agent can be used for Zoom meetings. Which additional meeting environments, recording sources and target systems are connected is clarified during the project, because the setup depends on the tools you already use.
Which languages can the meeting agent handle?
The Klarframe Meeting Agent works in German, English, Spanish and Italian as standard, with further languages available on request. The exact language set is defined per project, based on the languages in which your meetings actually take place.
Are AI meeting minutes GDPR-compliant?
Klarframe runs meeting agents with EU hosting, a data processing agreement and documented data flows. Retention periods and access rights are agreed per project. Participants should be informed about the recording; this does not replace a legal assessment of your specific use case.
How much does a Klarframe meeting agent cost?
The Klarframe Meeting Agent is offered as a one-time setup plus a monthly fee. The quote is prepared individually by the regional partner, because scope, integrations and data handling differ from company to company. A live demo is available at meeting-agent.klarframe.com.